Successful businesses expand over time. At times, this expansion is seen in the facility or the staff, but can also be reflected in the equipment that is housed within the office space. Most office copier contracts last for five years without allowing for flexibility to change equipment as your business grows. Do you think your business technology needs will be the same five years from now?
Before jumping into the commitment of purchasing a new piece of office equipment, allow our analysts to conduct a Business Technology Assessment for your organization and determine the optimum solution for your team's unique document processes.
When your Business Technology Assessment has been completed, your business will have an educated perspective on what solutions are vital to the success of your team. With this information in mind, you can critically assess equipment for things such as features, speeds, and volume ratings.
Features
After partnering with our analysts, you will understand the workflow processes of your team and have a solution that is tailored to their individual needs. Small, inexpensive software and hardware solutions integrated at the right stage of your team's processes can save tons on time, resources and aggravation.
Speeds
Understanding your print volumes is a basic step that most providers will base their proposals. Most do not take the time to understand if the equipment recommended matches the speed of your business. Usually, if a product is "out of your price range", a sales person will simply move to a lower speed machine to get the price down low enough even if that machine is not right for your environment. You pay for that misapplication in productivity losses of your team.
Volume Ratings
Another important consideration is your overall volume. Office copier manufacturers will disclose the safest monthly output for each product. Many service providers will stretch that recommended volume to bring the price down low enough to win your business. The major problem with that misapplication is you lose the full life of the equipment. It is not good for machines to run at volumes above the recommended average for any extended length of time. You won't see problems at first, but you will run into major problems down the line after you are locked into a contract. DOCUmation provides a flexible rental agreement to give you the ability to change equipment as your business needs change over time.
If you would like to investigate potential improvements in your document production and office systems, contact us to learn more about our Business Technology Assessment.