Document Management Saves More Than Just Paper

When businesses think about adopting a document management system, one of the first things that come to mind is the term “paperless office.” In truth, although document management will not make your business completely paperless, it will considerably reduce the amount of paper you use and improve your business in many other ways.

Digital Document Benefits

When implementing a document management system, it is important to look at the big picture benefits, not just as a way to go paperless. DM will enable you to digitize your documents, making them easier to save, store, and retrieve. Digital file storage saves an enormous amount of space in your office since you will no longer need large filing cabinets or entire rooms for all your paper documents. In today’s real estate market, where space is at a premium, freeing up physical office space has many benefits, including cost savings and employee wellbeing.

Data Security and Privacy

Improved storage and retrieval are not the only things that make document management an excellent improvement tool. Once you capture and digitize documents, you can be sure that they are stored securely. EDM ensures that only authorized users can access particular files and documents, which means that private information will not fall into the wrong hands.

Big-Picture Benefits

Once your files are organized and safely stored, increased productivity and improved workflows are sure to follow. Even if you implement DM with the objective of going paperless, you will experience so many other benefits beyond just that.

According to a published report, when a state public utility went paperless in the early 2000s, they went from using 15 pallets of paper a year, to needing only two pallets for the same time frame. (Document Locator). In addition to saving paper, document management saved the municipality money and changed the way they did business. In the past they relied heavily on sending and shipping large packets of information to various locations, now off-site employees can easily access the data they need from any secured device.

When you work with the experts at Documation, you will get a targeted document management solution that meets your specific needs and exceeds your set goals.