Reducing Waste and Enhancing Security with Document Management

In today’s busy digital landscape, it is easy for businesses to overlook the important role that paper documents still play. The simplest way to manage your documents, and reduce your reliance on paper copies, is to implement electronic document management.

Defining the Need

Electronic document management is scalable to fit the needs of any business, regardless of size or demands. It will eliminate the need to sift through and (attempt to) manage endless piles of paper and overstuffed filing cabinets. DM can be customized to address your specific needs while reducing waste and improving security.

Detailing the Benefits

With so many features and benefits, electronic document management can seem complicated. In reality, the concept is simple—it is a digital file management that can house all of your documents in a safe, central repository.

With DM, all types of files can be saved and indexed for easy access, tracking, and retrieval. Documents can be indexed based on reference name, keywords, and specific language or images that represent the content. Plus, document capture makes transferring your paper files to digital simple and straightforward.

With versioning, you can save any and all iterations of a document with file properties. This ensures that you always have the most recent copy available and a record of access and edits, from inception to completion. You can also implement measures to delete redundant copies to avoid duplication or confusion.

Highlighting the Security

With data accuracy and security a high priority for all businesses, protecting your documents is paramount to EDM. High-end security, including encryption and access controls, ensure that your proprietary information is safeguarded, but still easily accessible to authorized users. With document management, you can indefinitely save critical documents without fear of unauthorized access or security breaches.

These are just some of the many ways that electronic document management can improve your document filing system and reduce your reliance on wasteful paper documents.