How Printer Standardization Makes Your Business More Efficient

In the modern office, despite the incredible advances in technology, we're still fairly dependent on paper. Perhaps no statistic shows this clearer than the Gartner estimate that companies spend anywhere from one to three percent of annual revenue on printing.

Here are a few other statistics that show how paper still rules the office:

• 23% of all help desk calls are printer related
• Every year, the average employee creates $1,000-$10,000 worth of document output
• For every dollar a company spends on printing, another $9 is required to manage, file, and access documents

Printing is an expensive but necessary part of business. How can you lower your overall costs while maintaining productivity?

Printer Standardization

We suggest printer standardization as the ultimate way to address costs. More importantly, printer standardization offers a way to streamline printing processes and make your office more efficient.

Here are just a few of the benefits of printer standardization:

• Simplified supply ordering: Printer standardization makes supply ordering easy, rather than working with several different vendors and stocking supplies for multiple different brands of machine. Just ask the employee in charge of ordering supplies and you'll likely find that supplies are hard to manage, and some go to waste.
• Easy staff training and machine literacy: Who wants to learn how to use multiple user interfaces? When your machines are all from the same brand, your employees will have the ease of familiarity when switching between devices. This can cut down on costly mistakes as well as streamline processes.
• Better consumable management: As mentioned before, supplies often go to waste. This is because it's easy to make a mistake or over-order when there are too many variables in play. Simplified supplies can save you money in the long run.

For more information about printer standardization, contact us today.