Step by Step Guide to Improving Efficiency and Reducing Waste

Cutting unnecessary expenses and improving productivity is a good idea for any businesses. But when it comes to improving office efficiency, it can be difficult to know where to get started. Taking a look at wasted time and extraneous costs is a good first step. Here are some tips to keep you going.

• Use Less Paper Digital file options abound, so if you need to share a document, do so via email or network. And when you do need to print, make double-sided printing the default option for all of your staff. Using less paper reduces waste and saves money on supply costs. And sharing data digitally is safer and more efficient.

• Limit Color Another way to reduce print-related expenses is to reduce the amount of color ink you use. Make black-and-white or grayscale the go-to options for most things and reserve colored ink for presentation or client documents.

• Get Multifunctional The best way to improve print productivity and office efficiency is to invest in a multifunction printer, which can tackle copying, scanning, and faxing, as well as a multitude of print functions all from one compact machine.

• Buy in Bulk We are not saying you need a Costco membership, but those bulk supply stores make sense for a fundamental reason—purchasing in bulk is less expensive and more efficient. This applies to 30-pound bags of Twizzlers as well as office supplies. Paper, ink, staples, and other office supplies can be purchased in large sizes at a discounted rate. Be sure to designate one person to manage this process to avoid duplication and unwieldy amounts.

• Manage Print Automation is a game changer for improving office efficiency so why not take advantage of the options available on your MFP? Many apps auto-save documents to the right location and let you access and print documents directly from cloud storage.

• Stay Informed Sign up for e-newsletters and follow individuals and entities on social media to discover the latest options for updating your office equipment, improving sustainability initiatives, reducing waste, saving money, and enhancing productivity.